Tenant File vs Landlord Max vs Quicken Rental Property Manager
Property Management Software for Landlords and Owners of Rental Property. Here’s how they differ:
In our research of the top desktop property management products for small business, we have narrowed the choice down to three products: the Tenant File, Landlord Max, and Quicken Rental Manager. We’ll leave the online software products for a later review, but many smaller property managers prefer desktop based software for the speed and security, so we’ll stick with those type of products for this property management software review.
Of course, Quicken Rental Property Manager (QRPM) is based on the successful Quicken product from Intuit. It is strong in financial management and integrates with your checkbook. Overall, it is for the smaller owner of rental properties, and does a good job for that. It has check writing and mileage tracking, and offers both accrual and cash based accounting.It also handles online banking like the much more powerful and complicated QuickBooks program. However, it is not designed to handle the more stringent chores need by a full time property manager or owner with a large number of rentals, especially mixed commercial and residential.
The Tenant File is a powerful software that includes excellent financial accounting, but also has features that go way beyond that. It maintains separate ledgers for each Owner, Property, Unit and Tenant with numerous reports for each. The Tenant File maintains up to separate 10 bank accounts, each with reconciliation. The Tenant File is the only of the three products ready to use on an office network right out of the box. It includes a full reminder system for tenant balances due, to do events, expired leases, and more, plus it incorporates a scheduler that can even be used for reservations.
LandlordMAX also provides good accounting or other functions such as email support, work order tracking and facility management. For financial accounting, LandlordMAX does not handle online banking but can generate invoices. It will synchronize with Outlook to maintain a calendar. There is no check writing or reconciliation with LandlordMAX, a feature that is in both other products. One advantage of LandlordMAX is that there is a separate version for the Mac. To run the Tenant File on a Mac you would need to use a 3rd party software such as Parallels for the Mac.
Support for the end user is offered in all three products, but the Tenant File is the only one that provides free phone support for two months to get you started. All three provide email support, and you can find helpful videos for all products on YouTube.
We found all three programs easy to use, but the Tenant File edges the competition in the pure number of features available, and the comprehensiveness of the program. While the Quicken RPM software is probably just fine for a single owner with one or two rentals and LandlordMAX is a good solid program, but we think the Tenant File is the best choice for a busy property management office.